Volunteering
Help Wanted-South Run Seahawks Need You!
For every swim meet, the home and away teams each must provide a certain number of volunteers to staff the various jobs related to the meet. Providing these volunteers is not merely “recommended” or “optional” but necessary to run the meet. When we host a meet at home, we have additional jobs related to concessions and facilities set-up that also need to be filled.
For every home meet, we need approximately 45 volunteers to make the meet happen.
For away meets, we need supply about 25 volunteers.
The table below summarizes all of the jobs related to the meets. All families with a swimmer participating in any meet should plan on having at least one parent volunteer to assist the team in some capacity for that meet. Jobs notated with an “*” are jobs for which you can sign up on the team’s website at any time. Please do not wait until the day of the meet (or the night before) to sign up! This makes it difficult for our team reps to know that we have sufficient staffing, and can lead to some rather stressful last-minute scrambling to fill jobs.
If you are interested in any of the Meet Officials positions-Referee through Announcer (those not noted with an "*")-please contact the Officials Coordinator, Mandi Love, at [email protected].
The remaining 2025 NVSL Officials Clinic Schedule includes new referee, referee/starter, new starter, and stroke & turn training.
| Position | Number Needed | Experience Level Required | Team Need? | Who Can I Talk To About This Job? |
|---|---|---|---|---|
| MEET OFFICIALS | ||||
|
Referee (home)/Assistant Referee (B meets away) |
1 | High. Requires NVSL certification. We need to certify a new Referee in the next 1-2 years. | Near Future | Matt Mead, Brendan O'Hara |
| Starter (home meets only) | 1 | High. Requires NVSL certification. |
Greg Crofford, Brian Cole, Brendan O'Hara |
|
| Stroke and Turn Judge | 2 (sometimes 3) |
High. Requires NVSL certification. However, anyone can do this job as long as you are trained and certified by NVSL before the season begins. Training is one live, 2 hour session held by NVSL. Certification is good for 2 years. A meets require experienced S&T. Newly certified S&T will work B meets. |
Now/Near Future Need to certify 1 new S&T judge each year. |
Brian Cole, Jay Ferreira, Philippe Leroux-Martin, Bryan Love, Drew Mann, Matt Mead, Rob Vollbrecht, Steve Winward, Jared Wolfe |
|
Clerk of Course Assembles swimmers into heats according to order of events, ensures swimmers are present at the start. |
2 |
A meet-Medium B meet-Medium |
Now! We need 2 people to back up our B meet COC. |
Laura Mead, Kristin Zauel (A); Tiffany Bares, Keri-Marie Cantone, Kristina Culkin, Monica Wait (B) |
| Chief Timer | 1 | High | Marc Tranchemontagne (A); Mark Sanford (B) | |
|
Data Coordinator Conduct meet merge and create meet-sheets, timing cards |
1 | High | Greg Crofford | |
|
Data Entry (Computer Operator) Inputs completed times into data system |
1 | High | Now | Julie Forde, Chris Hayden, Tiffany Luong |
|
Data Entry Assistant (B meets only) Assist Computer Operator to ensure correct times are keyed into data system |
1 | None | Now | |
|
Table Workers (Verifier, Placer recorder, Awards ribbons) |
2-3 | Need 1 experienced head table worker, other 2 can be inexperienced | Now | Mandy Beckner, Jill Czelusniak, Julie Forde, Chris Hayden, Kyle Hayden, Kirstin Hawthorne, Mike Hawthorne, Tiffany Luong, Ylan McClintock, Jodie Winkler |
|
Announcer (Home meets only) |
1 | High | Rudy Zauel, Billy Collins, Victoria Sanford | |
| OTHER MEET POSITIONS | ||||
|
*Marshal Maintains order at the meet, among swimmers and spectators. Marshalls must be in place in order to begin pre-meet warmups. |
2 | None | ||
|
*Meet Runner (Cards)-Home Meets Takes completed time cards from Chief Timer to table (time recorder) |
1 | None | Stacey Ferreira, Gretchen Gooding, Braithe Nash | |
|
*Meet Runner (8&U)-Home Meets Leads 8&U swimmers from clerk of course to start end |
1 | None | Jason Cantone, Jane Cys, Laura Mead, Dina Van Vuren | |
|
*Timers If we don't have enough timers, we cannot start the meet |
9 |
A meet-Medium/Low Experience preferred but not necessary B meet-None |
||
|
Relay Take-off Judges (A meets only) Observe relay starts; work only the relay portion of the meet |
4 | Experience preferred but not necessary | Wendy Basla, KM Cantone, Jane Cys, Al Illiria, Shawn Larcher, Mandi Love, Andrew Stewart | |
| HOME MEETS ONLY | ||||
|
*Barbeque Specialist Set up, operate, break down grill for concessions |
2 | Medium | Tony Bares, Kevin Burns, Wade Hasle, Melissa Larcher, Joe Nash, Matt Winkler | |
|
*Concession Workers Two shifts of four workers each |
8 | None | Allison Walega, John Moran (Concessions Co-Chairs) | |
|
*Concession Helpers Volunteer shop for concessions beforehand, and ice down drinks day of the meet |
3 | None | Allison Walega, John Moran (Concessions Co-Chairs) | |
|
*Facilities Crew Responsible to set up bleachers, clerk of course, time boards, pavilion shades, etc. pre-meet and break down after meet |
At least 6 | None | Stacey Ferreira, Aaron Gammache, Andrew Gastrell, Kyle Hayden, Rick Iovito, Andrew Lange, Brandon Lewis, Quan Luong, Mike Hawthorne, Rahul Shah, Marc Tranchemontagne |
|
|
*Traffic Duty Stands at pool entrance; welcomes and directs other team to parking lot |
1 | None | Jenny Khalil, Dina Van Vuren | |
